Best Payroll Outsourcing Services Provider for your Organization

Simple Cloud Payroll Software
Paybooks is web hosted HR management system and can be accessed from anywhere, anytime without need of any hardware, software, or IT support. Paybooks integrates seamlessly with all attendance devices, HR and financial applications.

Services BY DataCore Technologies Pvt. Ltd.
Alp Consulting Ltd is the leading payroll outsourcing software in India. Design advanced and intelligent features very accurately to manage entire oversee's process

World's Most Powerful HR and Payroll Software
HRMantra is the World's most feature rich HR and Payroll software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured.

PeopleApex is a multi-country payroll service
PeopleApex is an integrated end-to-end enterprise-level HCM solution, designed to empower the employee with robust employee self-service (ESS) and at the same time provide a holistic view for managers with manager self-service (MSS). It is designed by industry experts having multi-country in-depth Payroll service expertise.

PayCare

Comprehensive Employee Payroll & Tax Management
It is leading payroll outsourcing services provider in India. HR Management and Payroll Processing are back office activities that are better outsourced than done in-house. The more variables involved in a payroll of the organization, the more it makes sense to use payroll & HR outsourcing.

sumHR

Best Payroll Processing Services
sumHR is a modern, charmful, and extremely easy to use Payroll Outsourcing software solution that helps startups and SMEs streamline their HR & payroll processes. It is tension free cloud-based HR software & Payroll software.

Webpay

Services BY Technowin Solutions Pvt. Ltd.
It provides affordable payroll outsourcing services in Mumbai as well as all over India to suit the needs of any kind of businesses across different domains. The Process of payroll and HR outsourcing as a process and functional unit benefits an organization in more than one ways.

Portico

Services BY TopSource
TopSource provides the most flexible fully managed payroll outsourcing services available in India. They utilize dedicated teams to deliver your payroll in the timescales that match your business needs.

SalesBabu Payroll

Services BY RNT International
SalesBabu HR Payroll Outsoutcing Software is designed as long-term solution to your changing business needs. we provide some free payroll software tools for your business. It is suitable for anything from one to many thousands of active employees and adapts easily to fluctuations in staffing levels. Get payroll software free consultation.

Paysquare

Leading payroll outsourcing company of India
Paysquare will take care of the entire payroll management, right from consolidating HR/Finance & employee inputs, to processing of payroll, providing the respective outputs and managing statutory filing, Paysquare helps you manage it.

Wallet HR

Services BY Crystal HR and Security Solutions (P) Ltd
Crystal HR, a Payroll Outsourcing company in Chennai uses its payroll product to manage payroll bureau of its clients and does the payroll software free services to its clients in India. Clients like banking, financial, logistic, retail and corporate companies select and achieves the outsourcing benefits.

Bennett

Services BY Bennett Technologies Pvt. Ltd.
Bennett is offering payroll outsourcing services. An excellent mix of robust technology and highly professional service offering make this an unbeatable solution. It provides the mix of world class technology and highly reliable services.

ADP Vista HCM

Payroll Software on Cloud
ADP's payroll outsourcing services can give you new business insights and help you adhere to compliance easily. ADP's Payroll Services Saves your time and money so that you can focus on what you can do best running your business.

Quikchex

Payroll built for the modern Indian SME
Quikchex is payroll built for the modern Indian SME. Through our beautiful, simple cloud interface, Business Owners, HR Managers or Accountants can run payroll in minutes. Moreover, our ground support team ensures last mile compliance, by filing and paying all PF, ESIC, PT and TDS related liabilities.

QTAC Payroll

Services BY QTAC Solutions
Qtac Payroll Products is one of the UK's leading developers of payroll software. Intuitive payroll software products for today's market. Qtac's payroll software packs in essential features crucial in today's business markets and is used Everyday by thousands of UK companies ensuring employees are paid accurately, on time, every time.

Page Last Updated On 21/02/2018 05:39


What is Payroll Outsourcing Service?

Organizations may collaborate with an external firm to handle all their payroll functions to save valuable time and money – this is known as payroll outsourcing. This decreases the need for in-house trained payroll staff members, and there is also no requirement to purchase or maintain appropriate software packages. A payroll processing solution can also help companies stay compliant with the latest rules and regulations put forth with respect to payroll processing for small businesses.

Payroll processing is generally the first service that organizations decide to outsource. Any company can gain a massive number of business advantages through outsourcing the payroll processing to an external service provider. 

How Can Payroll Outsourcing Benefit Your Business?

So why should you go in for Payroll Outsourcing? Well here's why:

  • Focus only on your ‘business’: Payroll is one of those important tasks that do not contribute to your sales directly. You cannot ignore the endless stream of laws that require absolute compliance when it comes to matters of payroll. But you might not always be updated about the recent legislative updates. So that means, despite sapping up your attention and time, matters regarding payroll can hurtle your business down a destructive path.

    With payroll outsourcing services, you are left to focus only on things that really matter and require your attention. It enables you to make plans that will allow your business to improve, rather than getting stuck processing payrolls or managing appointments. By freeing up your time, you might gain a greater value out of that time, compared to what you are paying. What does that imply in the long run? It means you are always one step ahead of your competitors who are stuck on these mundane tasks.
  • Access to top-notch expertise and technology: There is no good reason to manage payrolls in-house. By outsourcing payrolls to a good and reputed company, you can avail the benefits of latest technology and expertise, without spending an extra dime! Employers rely on latest, changing technology trends to operate efficiently. As the number of employees grows, so does the complexity of reporting and record keeping. These employees expect transparency and efficient technological use, through options like direct deposit or self-service access to payroll online information.

    If you start handling all these payroll requests yourself, you’ll end up doing just this throughout the day, while your business seeps away. Outsourcing helps you gain access to the best of technology, which is used efficiently by trained experts. What would take you hours, might just take them a few minutes with latest technology at their disposal and their arsenal of expertise!
  • Cut down major costs and reduce risks: Latest technology and software packages are required to manage payrolls efficiently. In addition, you would also need to hire supportive staff to help you in managing payrolls. While hiring, experts can go a long way to help you, but that option is almost always more expensive than outsourcing payroll. Moreover, an adept payroll provider can offer capabilities that go beyond what you can fathom, or do on your own. At much cheaper prices!
  • Avoid IRS penalties due to payroll errors: Legal requirements surrounding taxes, overtime payments, calculating employee’s portion of taxes, filing at local and state levels, unemployment compensation, wage and hour laws, to name a few, may take up more time than you wish to spare. In spite of all your efforts, you might still find your business embroiled in a dispute resolution, causing unnecessary complications, especially for small business owners.

    Experts in payroll handling companies make it their job to keep themselves updated in the matters of legislation. With their expertise at your behest, you’ll save yourself a lot of legal proceedings and at the same time keep up with constantly changing regulations, rates and government forms.
  • Alleviate a source of headache: At the end of the day, you might decide not to outsource payrolls. To aid you in the task, you train an in-house Accountant. Once trained, the accountant may decide that it’s time to leave your company in search of a better job! You’ll have to go through the entire training process all over again. Acquiring the latest versions of technology regularly and manually handling payrolls can become a nightmare. By outsourcing payroll, you are buying some snippets of peace. And that itself makes it worthwhile!
  • Offer direct deposits: Like mentioned earlier, employees now expect direct deposits. It saves them the inconvenience of going to banks at the end of each month. Direct deposits also eliminate the step of paper handling (time-consuming and error-prone) along with the need to reconcile at the end of every month. Outsourcing payroll makes this an easy-to-achieve possibility.

While outsourcing of payroll can be a boon for your business, you need to be wary before selecting a company that handles your payrolls. Choose a company that is widely recommended and trusted. Look at prospective options and select the one with the highest level of experience and reputation in this field. Prefer companies that have a track record of working with businesses similar to yours. Check out and inquire about complementary service offerings, the technology they are using for processing payrolls and their accountant interface. Opt for a company only after ensuring complete security and satisfaction. Efficient payroll & HR outsourcing can save you time, reduce the need for in-house trained payroll staff, appropriate software packages and keep you compliant with the regularly updated PAYE legislation. In short, outsourcing your payroll can prove to be a truly cost-effective investment for your Business!

Should your organization go for in-house payroll or should it outsource payroll services?

One of the toughest decisions for organizations is to take a call whether they should outsource their payroll requirements or go for in-house payroll processing. While both have their advantages, it may be beneficial for your organization to undertake a detailed study before taking a final decision.

With an outsourced payroll processing solution provider, all the payroll information is captured on printed forms and sent to the external payroll provider. The main parent organization has no direct access to the underlying application or payroll calculations and will end up with complete paychecks. The external payroll processing provider manages the data entry, financial calculations, payroll check processing, and other activities in a comprehensive manner.

On the other hand, with an in-house payroll team, you have a unified solution that is fully accessible to your payroll staff members. Your payroll processing team captures all employee data in your internal systems, and your payroll staff manages the entire payroll process, right from data entry to funding and remittance. 

To help you to design the best payroll services solution for your small business, here are a few important questions you might want to ask:

Which are the steps in your current payroll processing system that causes the most difficulty? How much detailed time and effort do these steps cost your company?
What is the impact of risk, if any that your existing payroll processes pose to your organization?
Is your organization ready to hand over the control of sensitive and valuable information to an external outsourcing provider?
How would outsourcing payroll processing services impact your organization’s ability to budget and forecast salary-related information accurately?

What are the various benefits of outsourcing payroll and accounting services?

Payroll processing is one of the most tedious back-end office tasks and outsourcing it can bring about tremendous advantages for your organization. These are some of the benefits that your company can accrue through outsourcing payroll processing:

  • Time Savings: Payroll processing handled internally is a hugely time-consuming process. It takes a lot of effort to keep track of benefit deductions, documentation, new recruits and terminations, paid time off as well as state regulatory changes.  Outsourcing the payroll to an external provider allows managers to focus on their core business services and frees them to work more on critical strategic tasks that could ultimately affect the ultimate bottom line.
  • Reduced Costs: The massive costs associated with managing payroll in house can be significantly reduced by outsourcing payroll to a specialized external agency. While big business organizations can afford to maintain self-sustained payroll departments, small-mid sized organizations may find it difficult to manage the expenses associated with internal payroll processing.
  • Avoid IRS Penalties: Your organization is legally responsible for any particular cases of misrepresentation or a failure to accurately report taxes to the requisite government agencies. Any mistakes may lead to audits and penalties which are situations that no business wants or needs. In any country, Government rules and laws are constantly changing and small businesses can’t always be aware of these changes. Outsourcing the payroll function can help your organization be compliant to governmental regulations and avoid any kind of penalties.
  • Better Security: Payroll processing is a complicated and possibly risky business service. Even with a long time trusted workforce, there is always a high risk of data theft, misappropriation of funds, or altering with company documents for personal gain. Online payroll solution providers for small businesses offer a safe option for managing confidential payroll information. The market is now flooded with quality payroll providers that invest in state-of-the-art software for storing and shielding data, making sure that organizational sensitive information is not leaked or misappropriated.

What are the various questions to ask before outsourcing payroll service to an external solution provider?

Choosing the right payroll for your business organization can be a challenging task. However, asking these essential questions will surely guide you and keep you on the right track so that the right decision can be taken for maximum organizational benefit:

  • Which outsourcing payroll processing company will suit your organizational requirements?
  • What additional support will be provided by the payroll provider? Will the company provide the required support via phone calls, email, and live chat?
  • Is the external payroll provider absolutely confident about the complete security of organizational sensitive data and what steps will they take to prevent any loss of payroll-related information?
  • Who will have the permission to access the payroll information of your company?
  • Can the payroll service provider customize their value offerings to suit your exact business requirements? Will the hired payroll outsourcing company offer your organization the freedom to manage your account flexibly?
  • Who are the clients of the external payroll provider and are they happy with their experience?
  • What is the subscription fee for the payroll processing company? Are there any hidden or repetitive costs?
  • Is the external payroll processing company using the most advanced technological tools? Is their platform technically sound and is there scope to scale up the operations if required?
  • Does the outsourcing payroll processing provider for small businesses include any useful add-ons?
  • Is there a clearly defined service level agreement between the outsourced payroll processing firm and your organization? Will the company respond quickly to support calls and fix errors for better functionality?


What are some common buying tips for online payroll services outsourcing for small businesses?

If you are a first timer in outsourcing the payroll processing of your organization to an external service provider, these important buying tips may help you:

  • Look for a Stable Provider: Make sure to choose a market leader in payroll outsourcing services that has a good reputation and satisfied client list. To ensure long-term stability, a payroll service provider should ideally sustain at least hundred clients that are availing their services.
  • Ensure the Finances Are in Order: It is important to be completely thorough in appraising the first paychecks issued through the payroll outsourcing service as well as the finances paid to cover legal tax obligations.
  • Evaluate the Pricing over Time: Make sure that you are not swayed by payroll processing outsourcing services that waive off initial charges upon sign-up.  This is because very often the prices go up or start accruing after around six months to a year of payroll service. So keep a keen eye on pricing and always do a detailed market comparison to gain maximum financial benefit for your business organization.

 

"Business is all about people." Having a satisfied and motivated workforce is the key to achieving success in any kind of business. Employees work hard to ensure your business runs seamlessly. So, it is essential to pay them appropriately. In addition to wages, you also need to pay accurate taxes to the state on a regular basis, to continue running your operations. These payroll tax laws are subject to frequent changes, which makes payroll processing difficult and you often find your business penalized for payroll errors.

It is easy to understand that payroll is a crucial part of any business organization. Despite its importance, it is an undisputed fact that payrolls chugs up huge amounts of time that could be devoted to other more important business matters. To avoid this mundane task from clogging up your schedule, "outsourcing" has emerged as a significant alternative to eliminate the difficulties and challenges of payroll processing.