Best Online Project Management Software and Tools For Your Business

Most trusted project management software globally
Pricing starts from : USD 25 Per Month
With the monday project management tool, manage everything on a single board and visualize everything your team is working on at a single glance. Also, monday PPM software helps to find your team has ever worked on, such as project, images, and everything.

Zoho Projects

Free online project management system by Zoho
Plan, track and control your project with all-in-one and simple project management software. Manage your documents and collaborate seamlessly at one place. Helps to get in-depth insights through Gantt charts project management methodology.


All-in-one online project management software
Web based project management software for startups to the enterprise level. Manage your project tasks, time, reporting and resources across the enterprise. This online task management software shows visual information better with Gantt Charts than other such tools.


One of the most popular project management software
Pricing starts from : USD 0 User/Month
Asana project management tool facilitates team communication and keeps the team on the same page. This project collaboration software eliminates the need to use email or any third-party apps for corporate communication.


Best cloud based project management software
Pricing starts from : USD 45 Per Month
ProofHub online project management system helps managers across the critical phases of a project like planning, managing and delivering outcomes within the stipulated time. It works as a central hub for team members, clients to share tasks, images, files, notes, and discussions for a more effective collaboration.


A Complete Project Management Software for SMEs
Pricing starts from : USD 1 User/Month
Collabrill is a suite of products to streamline core functions of any business. Cloud based solution provides an easy-to-use collaborative platform for the enterprise to help them manage their end-to-end process, take away their pain points and focus on growth.


Cloud based collaboration and project management software
Pricing starts from : Free
Wrike is an online project management apps that gives you complete visibility and control across your tasks. It is one of the best project management software for small teams as well as medium and large sized teams to establish an advantage and align your team to work quick and active across your organization.


Project management software for all type of businesses
Pricing starts from : USD 10 Per Month
Jira is an issue project tracking software, developed by Atlassian. It is one of the best project management software for small business as well as medium and large businesses as it provides bug tracking, issue tracking, and more features.


Project management tool with 30 days free trial
Pricing starts from : USD 99 Month
Basecamp is a project and collaboration management software tool is designed to store and share information with a team. This project tracker includes a calendar and to-do section but is it not a project planning software.

ProProfs Project

Simple Project Management Software
Pricing starts from : USD 19 Per Month
ProProfs Project is an online project management tool, perfect for executing plans, scheduling and assigning tasks. It allows project managers with a solution to manage resources, allocate tasks and coordinate among different teams. It also provides an online platform where multiple teams can collaborate in real time to execute projects.


Most user friendly online project management software
Freshservice task management software helps you to organize projects into tasks and  subtasks that can be easily assigned within team members. Also, you can add a guest user and give them limited capabilities to the project.


A trusted project management software worldwide
Pricing starts from : USD Custom License/Month
Taskworld is a cloud based collaboration platform which offers advanced analytics, built in messaging and a bunch of good features which easily managing projects and serves seamlessly and straightens out the curved parts of the team.


Customisable project management solution
Pricing starts from : USD 9 Month
Podio project management software accelerates communication and provides the transparency and accountability needed for effective teamwork, helps to organize and track your project at single place.It integrates seamlessly with many of the most popular file-sharing tools such as Dropbox, drive, Evernote and more.

toast EPM

Web based project management software solution
Pricing starts from : USD 30 User/Month
toast EPM project software centralizes and consolidates monitoring and control of projects across your enterprise. Not only project members, but the guest user can see the current status of projects. Also, consolidated view helps to get better control across all projects.


Popular online project management software
Pricing starts from : USD 25 User/Month
Celoxis project management solution helps to manage large and complex projects for midsize to large businesses. Celoxis is not just huge for project managers, but also enormous for teams and executives. It has all the things necessary to ensure tool adoption across your range of stakeholders.

Page Last Updated On 13/09/2018 05:57

What is Project Management?

Project management is the application of knowledge, expertise, tools, and techniques to project your activities to meet the project requirements within the definite time frame. Project Management also includes managing the execution of the project plan, along with timely 'controls' to ensure that there is no deviation between the projection and execution and if there is, recovery action can be taken at the early stage.

What is Project Management System?

Project management software is a system utilized for project planning, booking, asset assignment and change administration. It permits project managers (PMs), stakeholders and clients to control expenses and oversee planning, quality administration and documentation, additionally, top web-based project management software solutions can be utilized as an administration system.

Despite the fact that an online project management system is utilized for many purposes, its principal intention is to facilitate the planning and tracking of project components, stakeholders, and assets.

Project Management Phases: What are the Five Stages of Project Management?

A project management process involves huge planning and forecasting at the initial stages. There may be more than a dozen tasks which may have to be tended to. Take a help of an experienced project manager and they will always suggest to you that it is always best to tend to a project in parts or phases rather than making it move about together. Here are five project management phases which you will find in the modules of every project management software:

1. Project Initiation

This is the first step in the lifecycle of a project. Measuring the value and feasibility of the project is intended at this step. Most project management software makes use of two tools to make this evaluation which is the business case document and the feasibility study. These steps lay down the need for a project, its potential financial benefits, and an evaluation of the goals and timeline of the project. Projects may be abandoned if they are deemed unprofitable but if they pass these two steps, they can be carried forward for implementation.

2. Project Planning

Once a project is assessed for its feasibility, it would require adequate planning to create a budget and allocate resources which would determine how the project would be implemented. Project managers can also make use of project management software to define the stages of planning.

3. Project Execution

Project managers are most interested in and concerned with this step in the whole project management cycle. This is the step where they are required to build the deliverables which are expected to satisfy the customer. Remember that the execution phase will turn out to be a success only if the planning stage is a success. A project plan largely directs the outcome of project execution.

4. Project Monitoring and Control

Sometimes, monitoring and control activities go hand in hand with the execution stage. This is because, once a project plan is executed, it would require constant monitoring and control activities to ensure that the project plan is moving as intended. This is where the scope for modifications and changes arises and the alterations of scope may materialize here. The importance of this step can be understood when an overall view of the project is taken by the manager. This is the step which ensures that the promised deliverables are actually being delivered and every step is being taken to keep a track of the performance of the team.

5. Project Closure

When a project is delivered to the customer, it is ideally considered complete, at which point, it is considered curtailed. Stakeholders of the project are communicated about the completion of the project so that resources can be diverted to other channels. At this stage, the team can document the entire process, how it was executed, and what steps were taken to control the deviation in the plan. This helps in avoiding costly mistakes in the future and controlling the actions of the team for future projects.

Primary Functions of A Project Management Software

  1. Project planning
  2. Task management
  3. Document collaboration and sharing
  4. Calendar and contact sharing
  5. Reporting

Project management system provides the function of sharing, handling and administration of documents, archives and other information sorts among a few clients or systems. These PM tools permit two or more remote clients to jointly deal with a project or task

Project management software is basically intended to improve productivity within a group of people and, more specifically, within an organization. This is accomplished through the coordinated assignments processing and administration capabilities provided by this kind of project tracking tools.

With skills like project and collaboration management, clients can create a workspace and include information and/or workflows to it. The created workspace is accessible and viewable for all assigned users, no matter what location he is operating from. Any changes made to the information or documents are synced up in everyone's pc, guaranteeing that everybody has the most updated variant of an ongoing project.

How do you strategize all the projects assigned to you in your Company? How do you perform the thorough study of the plans?

Even though you can employ the finest project management experts for your projects, there is a project management software that can accomplish and simplify your projects and work. Yes, I'm talking about Project Management tools. Best project tracking apps offer the virtual image of the entire project, project depth analytics, the budget issues, and even the management planning.

So, what exactly is a project management tool? It is a software that combines scheduling, planning, estimation, budget and financial plan management. Furthermore, it manages the resource allocation, time tracking, communication, collaboration, and the list is endless. Creative project management applications online propose noteworthy paybacks to the customers and to the team as they improve the output and performance of the project handling teams.

There are many online project management tools available at the moment with numerous features and options.

Project management system software typically has these objects of info for input:

  • Beginning date of every action
  • Timeline of each action
  • Needs of each action
  • Resources available
  • Stage to avail the resources

Project Management Software helps into Which Tasks?

There are a lot of simple project management apps and software that are used to address the following tasks:

  • Schedule and handling events which hinge on each other in diverse ways.
  • Being capable to schedule the numerous participants of the project, together with precise tasks for every participant.
  • The aptitude to forecast and deal with backup conditions that might rise all through the project.
  • Making sure that errands are over on time and that fresh tasks are allocated to each participant.

Types of Project Management Software

There are different types of project management software for small businesses out there depending on user preferences and the type of project into which the software will be put into.

Among the different types of software we will be looking at include:

  • Desktop programs: Project management tools in the form of desktop programs are useful in corporate environments. Businesses can install and use them on their personal computers, servers or laptops. They are available online for free (freemium versions) or proprietary systems that come at a fee.
  • Mobile applications: Thanks to the evolution of technology, businesses of today can manage their projects through specialized mobile apps. These apps may be quite suitable for specific uses like in administrative functions, communication, and collaboration. For example, according to research published on Science Direct revealed that about 50% of mobile PM applications support the execution of project management processes while about 46% provide administration functions.
  • Web-based applications: These are project management applications hosted online. Today's web-based Software as a Service (SaaS) applications are effective in project portfolio management, project management, and project management information systems (PMIS). Their design caters to business managers who want to utilize the power of the Internet in managing their projects.
  • Visual tools: Information visualization software come in handy when it comes to addressing problems associated with understanding and viewing large project data sets. These tools allow users to search for, evaluate and edit their data. They also mitigate information overload, which is a common problem in some projects.
  • Single-user programmable systems: These systems work under the premise that only one user has the authorization to edit the contents of a project. They are commonly used by small businesses manned by a small professional team.
  • Personal applications: These applications are useful in home settings to manage home or lifestyle projects. They have a simple user interface and require little to no technical skills to maneuver. For instance, homeowners can use them to plan for weight loss programs or track their food consumption habits.
  • Collaborative programmable systems: As their name suggests, these systems support multiple users, unlike the single-user programmable systems. This means that several users can take part in editing parts of a project at once. They rely on a database to synchronize all changes that the users make on given data.

Features of Project Management Software

Project management is an indispensable part and chief distress for any commercial organization. A project management tool is a collaborative software that gets the clientele and employees on the same page.

By means of a project management system, businesses can effortlessly achieve their work online and access it from anywhere and anytime. Project tracker tool is a single podium through which targets can be attained effectively with comfort. Here are some of the features you might want to consider when purchasing project management software solutions:

  • Shared team calendar: Time is of the essence in every project. A team calendar helps project managers with scheduling and organizing meetings. The good thing about having a shared calendar that synchronizes with the most popular calendar tools, for example, Outlook, Gmail, iCal among others ensures that everyone receives notifications and attends meetings on time. The calendar also helps you point out critical due dates to your project team so that they may have a quick idea of the milestones ahead of them.
  • File sharing: One of the features of the top software is the file sharing feature. As such, once a team member inserts (or uploads) information into the system, others people in the team can quickly have access to it, whenever they need, and wherever they are. When you start choosing your project management software, always
  • Team dashboards: A project management software is all about making the work easier. To make it easier, the software needs to be able to create team dashboards accessible to all members of the team. That way, teams can easily share or retrieve charts, add graphs, visual metrics and a host of other key performance indicators (KPIs) in your dashboard. The team dashboard, which can serve as a project KPI report can be used during meetings when you want to present your tracked metrics or comparing results with regard to the planned schedule.
  • Increased visibility: It becomes easier to run the project when all the data is accessible in one place. That way, completed tasks, planned tasks, upcoming calendar events, project resources, customer data, bills and other expenses can be accessed with a single click. So you don't need to waste time switching between multiple spreadsheets on the lookout for different bits of data. Look out for PM tools software that includes (or can integrate well with) invoice automation and customer relationship management(CRM).
  • Customizable reports: The best tool should be able to generate reports. It should include apps that collect your teams previously inserted project data and use the data for creating customizable reports. For example, you will be required to create reports on your expenses, budget, the tasks you have already completed and performance of a member of your team. Since you will always have to gather a lot of data along the course of project execution, all you need to do is to choose the parameters and information that you would like to use to prepare for graphs or charts. From the reports, you can easily identify the over-utilized or underutilized resource and adjust accordingly.
  • Virtual Dashboard: PM tools lets you achieve access to a user-friendly dashboard. The dashboard enables you to see an impression of all the tasks, problems, the status of tasks, etc. related to any particular project at one single place.
  • Project Planner: The project-planning wizard available in the project management software allows the user to plan, set up and allocate a fresh project with no trouble whatsoever. The user or the Admin can know the status of projects and sub-tasks in real time. He/she can even add and remove jobs during the course of the whole project.
  • Time Tracking: Whether you are working on the customer orders exclusively or if you need your team to track their own timelines, an apt project management tools is all you need. By means of the virtual time tracking feature available in the project management and collaboration software, you can do so from the cozy comforts of your home.
  • Expense Tracking: Tracking expenditures and financial plan for any kind of project, whether separate or business-related is essential to ensure that you are not overspending. Expense tracking can let you establish incoming revenue, outgoing expenditures and even periodic expenses related to the Projects.

Advantages of Project Management Software

PM tools can assist you to improve your Company's everyday processes. Having this kind of software in place would permit you to have access to additional analytics as well. This will, in turn, make your company more productive.

  • Helps Attain The Project Objectives
    Online project management applications enable you to receive the maximum productivity from the projects as it helps in successfully executing the projects on time and in good quality. It even assists Project Managers to create an appropriate scheduling plan for his/her team. Subsequently, the software assists in overseeing the entire team effortlessly.
  • One Can Check The Project Growth From Anywhere, Anytime
    Besides being able to oversee the team members and the real-time status of the projects they are working on, you can also interact with your team members about the projects. Discussing project issues and queries become very easy with project management tools. Moreover, you can screen the performance of each team member. So, if you catch any team member to be late, you can shift that member to another less important project, and as a result, evade any delay in projects.
  • Best Way To Avail The Expected Outcomes
    The software allows managers to allocate the workload as per the competence of each human resource. The software has numerous tools which help in activities and time management. This consists of network diagrams, spreadsheets, Gantt charts, etc. The project management system is the best way to confirm savings in time, resources and money. It can lead to output gains and elimination of miscellaneous expenses.

Drawbacks of Project Management Tools

Project management software is not a cure-all. In fact, a bad project management system can deter the development of critical projects. Even though there are noticeably good reasons to exploit a project management tools, there are a few drawbacks as well:

  • The Staff Needs To Be Trained
    You have to train the staff on the correct use of the project management software. You will have to put in training for everybody. Nevertheless, with an easy to use project management software interface, the training would be negligible.
  • Does Not Substitute Remarkable Management Skills
    Almost all the Managers wish to discover a sure-shot recipe for a successful project. However, no project management software can actually substitute the expertise of a great Project Manager.
  • May Make Simple Projects Complicated
    A Project Manager can at no cost depend solely on any software for successfully completing the projects. It may produce a work setting that is conquered by disorder and confusion. The misuse of the software can also make simple projects complicated.
  • Management vs Execution
    Project management and project execution are two different sides of the same coin. Project Managers have to visualize beyond the software. You have to confirm that the staff is succeeding on their projects within the stipulated time frames, and this can be done manually only.
  • Inflexibility
    Business projects are extremely fluid by nature. They demand relentless alterations and modifications. Don't let yourself and your colleagues to be so dependent on the software that you aren't able to make modifications when required.

How to Pick the Best Project Management Methodology for Success?

When it comes to choosing the best fit of project management methodologies for your upcoming project, you must make the most appropriate choice as it will hugely impact the outcome of your project and efforts. Here is a guide to evaluate different project management methodologies. One or a mix of these might be the right fit for your next project.

Among the first steps to successfully manage a project is to choose the right one among various project management methodologies. However, with an array of options available at your discretion for managing a given project, you will find that choosing one out of these approaches can be difficult because of the immense overlap between the suite of choices.

It is the job of a project manager to assist their organizations in choosing the right project management methodologies and project management software to produce an efficient and effective output. Let us take a deeper look into the impact of each methodology and how it stands to enhance the likelihood of success in your organization.

1. Waterfall

Among one of the mainstream project management methodologies present today, this one has been in use for the past many years. If you carefully study its structure, you will find that it is sequential in nature and presently in use across a number of industries, most commonly in enterprise project management software development industries. It involves a static phase which includes requirement analysis, design, testing, implementation, and maintenance. These steps are always executed in a specific order. From the control aspect, waterfall allows the manager to observe effectively, but when it comes to flexibility, they would sometimes be hit hard with the lack of options if the scope of a project changes often. However, with a formal planning approach, all the relevant project related requirements are caught up front and there is a minimum chance of losing any key information relating to the project at the initial stages.

2. Agile

As compared to the waterfall approach, the Agile approach was built with more flexibility and speed. Using a concept called ‘sprints’, the agile approach aims to achieve this flexibility through shorter delivery cycles. When it comes to projects, this approach is best suited for those projects which require less control and an element of real-time conversations among self-motivated teams.

Agile project management methodology is characterized by a high level of interaction, rapid feedback system, reduction in risk, faster turnaround, reduction in complexity, and allowance for rapid adjustments. Agile project management software and agile project management tools are among the most used today. They allow for quick identification of issues and making modifications in the early stages of development.

3. Hybrid

Waterfall and agile project management methodologies are among the most favored among project managers. However, a hybrid approach allows for a more collective project management approach as it combines the planning and requirement phases of the waterfall methodology and the design, development, implementation, and evaluation phases as per the agile methodology.

4. Critical path method

This is mostly used for projects which include an array of interdependent activities. Using a work breakdown structure, it includes the list of activities and the timeline within which they have to be completed, along with the various milestones and deliverables. This helps in outlining the critical activities and the activities which will consume a lot of time, separating them into critical and float activities. This helps in identifying which activities are critical to achieving targets and which ones are not, acting as one of the best online project management software and methodology.

5. Six Sigma

It was originally developed to eliminate wastes and improve the revenues of the organization. This data-driven online project planning tool includes three major components. While it continues to remain a debatable type of methodology under project tools, there is ample significance in how it allows a manager to make crucial decisions.

6. Scrum

Scrum project management software is a part of agile project management tools and maintains an interactive status. It is characterized by Scrum sessions or rather, 30-day sprints, which are brought to use to define critical and priority tasks. Instead of a project manager, a scrum master takes the reigns of the project in his hands. Here, specific tasks are looked over by small teams, each of which has to report back to the scrum master and evaluate any bottlenecks in the whole process.

7. Critical chain project management

Compared to the critical path method, the critical chain project management methodology is quite different. Here, the focus is directed towards the use of specific resources for the project instead of simply focusing on project related activities. Buffers are built to identify issues with the use of resources so that the timeline of the project does not suffer and everything moves on as planned. It also lays focus on safety as a critical issue.

How to Evaluate a Project Management Methodology?

Ideally, a process should be laid down to evaluate and assess each methodology but it often proves to be a complex, time-consuming activity. However, there is no other way to choose the right PMO tools or online project planning tool without going through this process. As per the Project Management Institute, an OPM3 model, known as the Organisational Project Management Maturity Model, can be used by organizations to identify and measure the project management capabilities and standardize the whole process involved in choosing one. It helps in defining the project outcomes and resources involved, so as to make an estimate about the outcomes.

When an evaluation of the best project management methodology is being made, one should evaluate and consider the following factors before choosing and zeroing in on any one of the methodologies:

  • What are the goals of the organization and how do they stand apart from its core values?
  • What are the key business drivers of the organization?
  • Does the organization face any constraints?
  • Who are the stakeholders of the organization?
  • What risks does the organization face?
  • What is the level of complexity faced by the project managers?
  • What are the estimated size of the project and the related costs?

Once these critical factors have been assessed and identified, you will need to develop project management options, which can be done through a project management software to evaluate some steps:

  • Determine what the project drivers are and identify the primary goals of the project
  • State the goals and requirements and the impact of each methodology for the project
  • Match the relevant methodologies with the project
  • Compare and contrast each methodology
  • Consider the results of each methodology with the least risk
  • Document the entire workflow
  • Implement the methodology
  • Monitor the methodology and make amendments.

A project management software can help make these steps a short task at hand and help you achieve the best results in a short span of time. A project management information system is used vastly by project managers these days in conjunction with PPM software and PMO software which together make up the most interactive online project management system. Some project managers also make use of project portfolio management software to achieve these tasks.

Why you need a Project Management Software?

With project management system tools in hand, you can establish and manage projects, resources, and schedules to achieve the needs of a particular project. Apart from the usual benefits that come with the implementation of online project management tools, there are some other advantages too such as calendars, tracking of people and finances, charts, producing reports and scheduling.

Project management system software assists the managers to effectively plan, manage and perform the significant sub-tasks tangled in each project. You don't have to look around for status info on any project running in your organization. The whole kit and caboodle are right in front of you, at your fingertips. So, don't wait anymore! Buy software, and manage each project with comfort and ease!

Steps to Choose the best Project Management Software

The project management software you are going to use determines how effective you will fair your project management endeavors. You don't want to make a hell of mistake that will cause you a lot of harm (financially speaking) a long way. Here are some of the things you need to look at before purchasing your project management tool:

  1. Plan your project effectively: Before you get started, ensure that you have all your objectives, scope, deliverables, time frame and approach you are going to use. That means you will need a background on what type of tool your project needs, why you need it and how it fits in with your technology.
  2. Gather your project requirements: Before you take the plunge, take a note of all your requirements. Ask yourself why people would need that particular package, the likely changes they are likely to encounter and how they can be solved.
  3. Create package long list: Now that you know what you need, create a list of potential buys and all packages that might meet your needs
  4. Come up with the package shortlist: Evaluate your list and come up with a smaller number of the PM tools that may not fit with your needs are too new or may simply not fit within your technology architecture.
  5. Evaluate package shortlist: This is the hardest and time-consuming aspect of the project management software selection. Map out the product package features, functionality and compare with your immediate and future requirements. Then determine which package closely meets your needs. For more information, you can interview the vendors. Ask them also to set up full-version product demos so that you and your team can review their product.
  6. Make the final selection: Once you find out the best PM for your organization, negotiate the contract, and make a purchase.

Common Project Management Myths to Avoid

A project manager is bound to face various difficulties and drawbacks while implementing his leadership skills for managing a project. Whether it is through the use of a project management software or project portfolio management software, he has to maintain the vision and goals of his project at all times.

There are several myths that have infiltrated the world of project management. Let’s talk about some of these common pitfalls and how you can avoid them.

1. It’s Not About the People but the Process

This one has been around for a long time and it’s quite hard to make a project manager understand why it is nothing more than a myth. Project tools and project management software have their own relevance but even then, without a great project management team, you would still find it hard to realize most of your project goals. This is because unlike an online project management system, a project team holds a qualitative significance, which even the most sophisticated project portfolio management tools cannot match.

2. Project Management is just Paperwork

Well, this one is just plain obvious. Project management has evolved in more than one way, which is why we find the use of project portfolio management tools quite common these days. Project management involves outdoor activities, technical studies, use of project management software to evaluate and choose different courses of action and possibly, a lot of technical mayhem, which is way beyond ordinary paperwork.

3. Facts and Figures are way too Important

Facts and figures obviously form the basis on which project management software and project management information system do their job but when it comes to a project manager, there is something that a project management software cannot replicate and that is his unique vision. His vision and intuition can conceptualize an outcome in which any project management tool may fail to even grasp.

4. Project Management Orientation

It is often believed that the only thing that a project manager is concerned with, is his project. That, in fact, is not true. In order to give a holistic approach to a project, a project manager is usually entrusted with the task of combining the use of online project planning, team management software so that team can understand the vision and mission of the project as a whole. Without doing so, he will be unable to come up with the right strategies for the firm and mold his project according to those strategies.

5. The Customer/Stakeholder should know Exactly What They Want

Sometimes, the customers/stakeholders in the organization need not necessarily know what they want out of a project management exercise to the minutest detail. A project management team can take up this role and help define the outcome of his project management activity through project management software and project management information system.

6. Failure is the End of the World

Many project managers believe that one project went wrong means the end of their career. However, this is not true. Sometimes, it is the wrong implementation of the organization which leads to failure of a project and not a flaw in the design of project which leads to the flaw in the outcome of the project management activity. This is not even dependent upon the project management software which churns out results of a project management activity.

7. Once a project starts, it won’t end

No matter if some of the best online project management software is being used or if an experienced project manager is engaged in the activity of devising project management results, there always remains the possibility that the organization may come up with some modifications to their existing project and devise some new course of action. In this scenario, the project manager may have to adopt a new approach to his project management approach. However, generally, it is not an ongoing activity and culminates once the desired objective of the client is achieved. This can be managed through a project management software.

These are just a few of the common myths which surround a project manager’s job role. Besides these, there are few others as well but before you set out to believe on any one of them blindly, make sure that you understand the exact repercussions of those myths.

What is Agile Project Management?

Agile Project Management is a methodology that provides value to the entire project management process by imbibing error-free high-quality results for high-priority projects. Project Managers who include agile methodology and agile project management tools in their processes are often rewarded with supreme customer satisfaction and reviews. Many project management methodologies lead to dragging, cost miscalculation and error-prone results. But Agile overcomes all these obstacles enabling a very optimal solution.

It is well-known fact that no software project is unchanging. But, Agile Project Management is all about embracing the changes that arise even at a later stage of development.

A highly complex strategy involves developing an entire project, testing it, deducing millions of flaws and then reworking on it. But this complexity is readily reduced by Agile methodology. It ensures that the entire project is divided into several small usable segments, each developed individually. This way each segment is tested individually and edited accordingly in a much more effective manner due to it being smaller segments of the whole. This way smaller components can be delivered separately for user testing during the development stages of the project commence.

Benefits of Agile Project Management Methodology

  1. Deployment of software is quicker leading to value to the customer at an early stage
  2. Less resource wastage due to working on up-to-date tasks
  3. Faster turnaround time
  4. Better adaptation to changes and faster response
  5. Quicker bug detection and fixing
  6. Experimentation and testing of new ideas made cost efficient
  7. Premature optimization does not take place
  8. Knowledge sharing and quicker feedback

Drawbacks of Agile Project Management Methodology

  1. Due to regular changes, documentations are inconsistent
  2. Measuring of progress is a bit more difficult here
  3. At times projects can become unending due to no clear end of the scope
  4. Clients with time and budget constraints can get stuck in the middle due to no finalization of either
  5. When project development is in segments, then it is crucial to be hyperactive when it comes to integration otherwise the entire project can become disjointed.
  6. Iteration takes place in short cycles which often leads to leaving out the designing discussions. Hence, designs or UX may be lacking

Agile project management methodology is built upon years of experience in facing the challenges of traditional methodologies. Though it counteracts the ill effects of traditional methods, it also has its own limitations. Even because of that, at present agile project management software make for the best and most effective project management methodologies.

Steps to Choose the Best Project Management Software Program

Organising an entire team’s workload is what project management is all about. In the age of technological advancement and modern outlook towards systems, the use of a project management system can help project managers achieve this task quite efficiently. Making use of project management software can ensure effective collaboration and communication between the members of a team. This is why the selection of an appropriate software for this purpose is essential. The right project management software will yield success for the managers and the enterprise as a whole and would save essential time.

1. Why make use of spreadsheet programs to manage a project?

Counted among the most feasible solutions for a project manager, a spreadsheet program can help achieve a lot in a shorter time frame. This is best for small teams which are physically located at one location. However, using spreadsheet programs to manage a large team may turn out to be a cumbersome job. Thus, as long as constant upgrades and changes are not part of the plan, a small team can make use of these programs to solve much of their project management related tasks.

2. Why should you choose a dedicated project management software?

From planning to schedule, a project management software helps in managing every tiny detail which is related to a project. This is why project managers go to great lengths to make project management software comparison so that they can make the right selection for their organization. This is one way how teams can communicate and collaborate with each other and involve all team members in the tasks involved.

A project management software helps a manager remain organized from the time the project starts till the time it ends. It allows the manager to stay in the loop of things and keep track of what is happening. The major advantage of a project management software is that it helps to maintain things in a centralized manner at one place, becoming the focal point of every project related activity, helping a manager gain more control of the tasks involved.

3. Understanding a project management software

Before you begin considering a project management software as the ultimate last minute resort to all your problems, it makes sense to understand that the software is not only meant for the project manager himself but also for the team. For this reason, the team needs to be briefed on how the project management software will be put to use and how the solutions will be implemented to solve a given problem. Training sessions can be used to enable your team to understand what the software is all about and how it can be used. Integration of project management software with relevant project management tools can assist a team in gaining a clearer insight into the intended goals of the project.

Latest Project Management Trends to look forward into 2018

Project management technologies continue to evolve with time. Today, the application of these technologies goes beyond the business and IT sector. Here are other exciting trends that are changing the way managers will be managing their projects in 2018 and beyond:

1. We are likely to have more millennial project managers

Millennials have been in the workforce for quite some timeThe Brookings Institution notes that this group comprises a whopping 43% of primary working age minorities. And, very few have been involved in the project management space. These are the kind of employees that no longer prefer projects management products to keep their projects on track. Rather, they are increasingly using social collaboration tools to track the progress of their projects. This new crop of employees requires application leaders to step up, accommodate and manage these situations.

In 2018 and beyond, we are likely to experience an increased use of millennial-friendly collaboration programs and other messaging systems. Besides, businesses are expected to work around-the-clock to create a work environment that is conducive to Millennial considerations and tastes. And, that includes adopting agile frameworks that, according to Sharon Florentine, “Will help attract and retain the next generation of (experts in different fields) because of the principles of the methodology dovetail with Millennials’ intrinsic motivation.

2. Adoption of the agile development framework

In 2017, several industries that include construction, marketing and finance began to adopt the agile development framework. Among the benefits of agile methodology includes improved communication, increased adaptability to change among youths, and higher ROI for small to mid-sized teams. Agile is a new and brilliant way of managing projects focused on applying diverse knowledge to come up with programs that are efficient and adaptive. Now, in 2018 and beyond, project managers will be expected to serve as consultants in other companies and advisers in their own companies to shed light on the agile process, what agile software development is and everything in between. Also, they need to be ready to examine their own teams, assess whether they are agile-ready and do their due diligence.

3. DevOps being part of agile

Just like Agile, DevOps drives changes in the culture of information technology to make way for improved and effective service delivery. In 2018, it will become even more difficult to separate the two practices. Now that the silo between Agile and DevOps will be breaking down, project managers will see Agile and DevOps and Agile jargon intermix. Even more interesting: job postings will become vaguer there are those who will be looking for this DevOps or that Agile development skill. Sometimes both. That means project managers will be forced to sponsor a bit of training in IT to understand both frameworks.

4. Increased application of the Internet of Things (IoT) and (AI)

IoT and AI are proving to be a powerhouse of actionable information that is driving growth in various spheres of business. There are new assets emerging today that are designed for IoT. For example, builders are embedding sensors into the concrete while textile retailers are using sensors to track an individual piece of clothing in a retail store. What it means is artificial intelligence will increasingly be applied in project management software to start interpreting this data in the implementation of projects.

In 2018, there is likely to be affordable and commercially available AI-enabled and IoT-enabled stuff that will be applied in various industries including manufacturing, construction, and asset-intensive project management.

5. Expect more migraine-inducing culture wars

In the build-up to the 2016 US election, different businesses IT, marketing, among others started to institute proactive efforts to include the more diverse community in their workplaces. Today, this project management software trend continues to trickle in the political climate and the business community as a whole. We are expecting more to come the broader cultural direction has gotten into full swing.

In 2018 and beyond, project managers need to take advantage of new community offerings about inclusiveness and diversity. They need to get ready for industry-level conflicts with regard to culture management that is with regard to their sexual orientation, age, ability, ethnicity, religion, and race, among others. They also need to manage conflicts that arise as a result of diversity and where possible learn from it and contribute to the growth of the business.


There is joy in successfully completing a project that was weighing you down. There is even more joy when your boss and stakeholders grin at the accomplishment. But, for you to achieve that, you need to make a good choice of PM. Such software will help you schedule, track and monitor every step along the journey of your project, manage to overcome the challenges associated with resource management resources and accounting errors.

Also, you need to make note of the trends in PM technologies that will help you keep up with changing times, for improved efficiency.

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