Best Project Management Software for Your Business


IT Project Management Software
Freshservice is a cloud based ITIL Service Desk and IT Project Management System Solution that adds user experience on top of powerful Ticketing and Asset Management capabilities serving more than 13000 customers worldwide.

Zoho Projects

Software BY Zoho Corporation Pvt. Ltd.
Zoho Projects is one of the best creative project management applications online. It is the best way to efficiently keep track of everything right from simple tasks to complex projects - all in one place.

Tiemchart Project Management Software

Excellent from small to large size companies
TIEMCHART is an award-winning web-based enterprise project management solution created for all types and sizes of enterprises. Its tools are user-friendly and give the best output. We also offer the free trial that gives an exact experience of the software.


Free Project Management Tool
Asana a project management system centers your team's communication on the work you're doing, keeping everyone on the same page. It is one of the best project management software for small teams as it is flexible enough for your team’s unique work and communication.


A Complete Project Management Software for SMEs
Collabrill is a suite of products to streamline core functions of any business. Cloud based solution provides an easy-to-use collaborative platform for the enterprise to help them manage their end-to-end process, take away their pain points and focus on growth.


Software BY Wrike Inc
Wrike is an online project management apps that gives you complete visibility and control across your tasks. It is one of the best project management software for small teams as well as medium and large sized teams to establish an advantage and align your team to work quick and active across your organization.


Software BY Atlassian
Jira is an issue project tracking software, developed by Atlassian. It is one of the best project management software for small business as well as medium and large businesses as it provides bug tracking, issue tracking, and project management features.


ProofHub helps you to manage projects of all sizes
ProofHub is an online project management software and collaboration tool. ProofHub provides your team with the best project management apps for better project planning. Make notes of important points that get skipped after a discussion within this online pm tools.


Software BY Basecamp
Basecamp - project and collaboration management software tool is designed to store and share information within a team. This project tracker includes a calendar and to-do section but is it not a project planning software.


Work Smarter Together
Taskworld is a full-featured project management software which offers advanced analytics, built in messaging and tons of other great features which easily managing projects and serves seamlessly and straightens out the curved parts of team/project management.


Software BY Citrix Systems, Inc
Citrix Podio - cloud based project management software is the new way for your team to communicate, organize, track and get work done in one place. The result is a new way of working no more bottlenecks, no more blind spots and no more disconnected processes.


Software BY Clarizen
Clarizen Project Management Software provides fully cloud-based project management application tools. It provides functions to ensure customers succeed with their implementation, adoption and usage of Clarizen. It has an easy to use interface to collaborate with your team and client


Software BY Bitrix Inc.
Bitrix24 is a simple project management software Collaboration Software that you can use to easily share files, set team task management, and chat individual in the groups. This creative project management applications online is designed to help people involved in the common task to achieve goals.

Software BY Pivoting Softwares Pvt. Ltd. is a collaboration tool and one of the top web based project management software solutions for an enterprise. An intuitive, economical, powerful, social and collaborative tool to empower mid-sized businesses. This pm tool also works as time, project and task management software for your enterprises and teams.

BIZixx Project Management System

Software BY FATbit Technologies
BIZixx Project Management System is one of the fine tools that help managers manage all the aspects of a project from his desk with ease. Bizixx is one of the best online pm tools which is a one-stop solution for all management related issues and requirements in your project.

Page Last Updated On 30/05/2018 12:16

What is Project Management Software?

Project management software is a system utilized for project planning, booking, asset assignment and change administration. It permits project managers (PMs), stakeholders and clients to control expenses and oversee planning, quality administration and documentation, additionally, top web based project management software solutions can be utilized as an administration system. This process is also known as online project management tools.

Despite the fact that online project management system software is utilized for many purposes, its principal intention is to facilitate the planning and tracking of project components, stakeholders and assets.

Primary Function of Project Management Tools:

  1. Project planning
  2. Task management
  3. Document collaboration and sharing
  4. Calendar and contact sharing
  5. Reporting

Project management system provides the function of sharing, handling and administration of documents, archives and other information sorts among a few clients or systems. These PM tools software permits two or more remote clients to jointly deal with a project or task.

The software is basically intended to improve productivity within a group of people and, more specifically, within an organization. This is accomplished through the coordinated assignments processing and administration capabilities provided by this kind of project tracking tools.

With skills like project and collaboration management, clients can create a workspace and include information and/or workflows to it. The created workspace is accessible and viewable for all assigned users, no matter what location he is operating from. Any changes made to the information or documents are synced up in every ones pc, guaranteeing that everybody has the most updated variant of an ongoing project.

How do you strategize all the projects assigned to you in your Company? How do you perform the thorough study of the plans?

Even though you can employ the finest project management experts for your projects, there is a software that can accomplish and simplify your projects and work. Yes, I'm talking about Project Management tools. Best project tracking apps offer the virtual image of the entire project, project depth analytics, the budget issues, and even the management planning.

So, what exactly is project management tools? It is a software that combines scheduling, planning, estimation, budget and financial plan management. Furthermore, it manages the resource allocation, time tracking, communication, collaboration, and the list is endless. Creative project management applications online propose noteworthy paybacks to the customers and to the team as they improve the output and performance of the project handling teams.

There are many online project management tools available at the moment with numerous features and options.

A Project management system software typically has these objects of info for input:

  • Beginning date of every action
  • Timeline of each action
  • Needs of each action
  • Resources available
  • Stage to avail the resources

Project Management Software and Tools Tasks

There are a lot of simple project management apps and software that are used to address the following tasks:

  • Schedule and handling events which hinge on each other in diverse ways.
  • Being capable to schedule the numerous participants of the project, together with precise tasks for every participant.
  • The aptitude to forecast and deal with backup conditions that might rise all through the project.
  • Making sure that errands are over on time and that fresh tasks are allocated to each participant.

Types of Project Management Software

There are different types of project management software for small businesses out there depending on user preferences and the type of project into which the software will be put into.

Among the different types of project management apps we will be looking at include:

  • Desktop programs - Project management tools in the form of desktop programs are useful in corporate environments. Businesses can install and use them on their personal computers, servers or laptops. They are available online for free (freemium versions) or proprietary systems that come at a fee.
  • Mobile applications - Thanks to the evolution of technology, businesses of today can manage their projects through specialized mobile apps. These apps may be quite suitable for specific uses like in administrative functions, communication, and collaboration. For example, according to research published on Science Direct revealed that about 50% of mobile PM applications support the execution of project management processes while about 46% provide administration functions.
  • Web-based applications - These are project management applications hosted online. Today's web-based Software as a Service (SaaS) applications are effective in project portfolio management, project management, and project management information systems (PMIS). Their design caters to business managers who want to utilize the power of the Internet in managing their projects.
  • Visual tools Information visualization software come in handy when it comes to addressing problems associated with understanding and viewing large project data sets. These tools allow users to search for, evaluate and edit their data. They also mitigate information overload, which is a common problem in some projects.
  • Single-user programmable systems - These systems work under the premise that only one user has the authorization to edit the contents of a project. They are commonly used by small businesses manned by a small professional team.
  • Personal applications - These applications are useful in home settings to manage home or lifestyle projects. They have a simple user interface and require little to no technical skills to manoeuvre. For instance, homeowners can use them to plan for weight loss programs or track their food consumption habits.
  • Collaborative programmable systems - As their name suggests, these systems support multiple users, unlike the single-user programmable systems. This means that several users can take part in editing parts of a project at once. They rely on a database to synchronize all changes that the users make on given data.

Features of Project Management Software

Project management is an indispensable part and chief distress for any commercial organization. A project management tools is a collaborative software that gets the clientele and employees on the same page.

By means of project management system, businesses can effortlessly achieve their work online and access it from anywhere and anytime. Project tracker tool is a single podium through which targets can be attained effectively with comfort. Here are some of the features you might want to consider when purchasing project management software solutions:

  • Shared team calendar Time is of the essence in every project. A team calendar helps project managers with scheduling and organizing meetings. The good thing about having a shared calendar that synchronizes with the most popular calendar tools for example, Outlook, Gmail, iCal among others ensures that everyone receives notifications and attends meetings on time. The calendar also helps you point out critical due dates to your project team so that they may have a quick idea of the milestones ahead of them.
  • File sharing One of the features of top project management apps is the file sharing feature. As such, once a team member inserts (or uploads) information into the system, others people in the team can quickly have access to it, whenever they need, and wherever they are. When you start choosing your project management software, always
  • Team dashboards A project management software is all about making the work easier. To make it easier, the software needs to be able to create team dashboards accessible to all members of the team. That way, teams can easily share or retrieve charts, add graphs, visual metrics and a host of other key performance indicators (KPIs) to your dashboard. The team dashboard, which can serve as a project KPI report can be used during meetings when you want to present your tracked metrics or comparing results with regard to the planned schedule.
  • Increased visibility It becomes easier to run the project when all the data is accessible in one place. That way, completed tasks, planned tasks, upcoming calendar events, project resources, customer data, bills and other expenses can be accessed with a single click. So you don't need to waste time switching between multiple spreadsheets on the lookout for different bits of data. Look out for PM tools software that includes (or can integrate well with) invoice automation and customer relationship management (CRM).
  • Customizable reports - The best project management should be able to generate reports. It should include tools that collect your teams previously inserted project data and use the data to creating customizable reports. For example, you will be required to create reports on your expenses, budget, the tasks you have already completed and performance of a member of your team. Since you will always have to gather a lot of data along the course of project execution, all you need to do is to choose the parameters and information that you would like to use to prepare for graphs or charts. From the reports, you can easily identify the over-utilized or underutilized resource and adjust accordingly.
  • Virtual Dashboard - PM tools lets you achieve access to a user-friendly dashboard. The dashboard enables you to see an impression of all the tasks, problems, the status of tasks, etc. related to any particular project at one single place.
  • Project Planner - The project-planning wizard available in the project management software allows the user to plan, set up and allocate a fresh project with no trouble whatsoever. The user or the Admin can know the status of projects and sub-tasks in real time. He/she can even add and remove jobs during the course of the whole project.
  • Time Tracking - Whether you are working on the customer orders exclusively or if you need your team to track their own timelines, an apt project management tools is all you need. By means of the virtual time tracking feature available in the project management and collaboration software, you can do so from the cosy comforts of your home.
  • Expense Tracking - Tracking expenditures and financial plan for any kind of project, whether separate or business-related is essential to ensure that you are not overspending. Expense tracking can let you establish incoming revenue, outgoing expenditures and even periodic expenses related to the Projects.

Advantages/Benefits of Project Management Software

There are numerous advantages of project management system. PM tools can assist you to improve your Company's everyday processes. Having this kind of software in place would permit you to have access to additional analytics as well. This will, in turn, make your company more productive.

  • Helps Attain The Project Objectives - Online project management applications enables you to receive the maximum productivity from the projects as it helps in successfully executing the projects on time and in good quality. It even assists Project Managers to create an appropriate scheduling plan for his/her team. Subsequently, the software assists in overseeing the entire team effortlessly.
  • One Can Check The Project Growth From Anywhere, Anytime - Besides being able to oversee the team members and the real-time status of the projects they are working on, you can also interact with your team members about the projects. Discussing project issues and queries become very easy with project management tools. Moreover, you can screen the performance of each team member. So, if you catch any team member to be late, you can shift that member to another less important project, and as a result, evade any delay in projects.
  • Best Way To Avail The Expected Outcomes - The software allows managers to allocate the workload as per the competence of each human resource. The software has numerous tools which help in activity and time management. This consists of network diagrams, spreadsheets, Gantt charts, etc. The project management system is the best way to confirm savings in time, resources and money. It can lead to output gains and elimination of miscellaneous expenses.

Disadvantages of Project Management Tools

Project management software is not a cure-all. In fact, a bad project management system can deter the development of critical projects. Even though there are noticeably good reasons to exploit a project management tools, there are a few drawbacks as well:

  • The Staff Needs To Be Trained - You have to train the staff on the correct use of the project tracking app. You will have to put in training for everybody. Nevertheless, with an easy to use interface, the training would be negligible.
  • Does Not Substitute Remarkable Management Skills - Almost all the Managers wish to discover a sure-shot recipe for a successful project. However, no software can actually substitute the expertise of a great Project Manager.
  • May Make Simple Projects Complicated - A Project Manager can at no cost depend solely on any software for successfully completing the projects. Project management apps may produce a work setting that is conquered by disorder and confusion. The misuse of the software can also make simple projects complicated.
  • Management vs Execution - Project management and project execution are two different sides of the same coin. Project Managers have to visualize beyond the software. You have to confirm that the staff is succeeding on their projects within the stipulated timeframes, and this can be done manually only.
  • Inflexibility - Business projects are extremely fluid by nature. They demand relentless alterations and modifications. Don't let yourself and your colleagues to be so dependent on the software that you aren't able to make modifications when required.

Why you need a Project Management Software?

With project management system tools in hand, you can establish and manage projects, resources, and schedules to achieve the needs of a particular project. Apart from the usual benefits that come with the implementation of online project management tools, there are some other advantages too such as calendars, tracking of people and finances, charts, producing reports and scheduling.

Project management system software assists the managers to effectively plan, manage and perform the significant sub-tasks tangled in each project. You don't have to look around for status info on any project running in your organization. The whole kit and caboodle are right in front of you, at your finger-tips. So, don't wait anymore! Buy a Project Management tools, and manage each project with comfort and ease!

How to choose the best project management software programs

The project management software you are going to use determines how effective you will fair your project management endeavours. You don't want to make a hell of mistake that will cause you a lot of harm (financially speaking) a long way. Here are some of the things you need to look at before purchasing your project management tool:

  1. Plan your project effectively- Before you get started, ensure that you have all your objectives, scope, deliverables, time frame and approach you are going to use. That means you will need a background on what type of tool your project needs, why you need it and how it fits in with your technology.
  2. Gather your project requirements -Before you take the plunge, take a note of all your requirements. Ask yourself why people would need that particular package, the likely changes they are likely to encounter and how they can be solved.
  3. Create package long list - Now that you know what you need, create a list of potential buys and all packages that might meet your needs
  4. Come up with the package shortlist -Evaluate your list and come up with a smaller number of the PM tools that may not fit with your needs are too new or may simply not fit within your technology architecture.
  5. Evaluate package shortlist -This is the hardest and time-consuming aspect of the selection. Map out the product package features, functionality and compare with your immediate and future requirements. Then determine which package closely meets your needs. For more information, you can interview the vendors. Ask them also to set up full-version product demos so that you and your team can review their product.
  6. Make final selection - Once you find out the best PM for your organization, negotiate the contract, and make a purchase.

Latest Trends in Project Management

Project management technologies continue to evolve with time. Today, the application of these technologies goes beyond the business and IT sector. Here are other exciting trends that are changing the way managers will be managing their projects in 2018 and beyond:

1. We are likely to have more millennial project managers - Millennials have been in the workforce for quite some time. The Brookings Institution notes that this group comprises a whopping 43 percent of primary working age minorities. And, very few have been involved in the project management space. These are the kind of employees that no longer prefer projects management products to keep their projects on track. Rather, they are increasingly using social collaboration tools to track the progress of their projects. This new crop of employees requires application leaders to step up, accommodate and manage these situations.

In 2018 and beyond, we are likely to experience an increased use of millennial-friendly collaboration programs and other messaging systems. Besides, businesses are expected to work around-the-clock to create a work environment that is conducive to Millennial considerations and tastes. And, that includes adopting agile frameworks that, according to Sharon Florentine, “will help attract and retain the next generation of (experts in different fields) because of the principles of the methodology dovetail with Millennials’ intrinsic motivation.

2. Adoption of the agile development framework - In 2017, several industries that include construction, marketing and finance began to adopt the agile development framework. Among the benefits of agile methodology includes improved communication, increased adaptability to change among youths, and higher ROI for small to mid-sized teams. Agile is a new and brilliant way of managing projects focused on applying diverse knowledge to come up with programs that are efficient and adaptive. Now, in 2018 and beyond, project managers will be expected to serve as consultants in other companies and advisers in their own companies to shed light on the agile process, what agile software development is and everything in between. Also, they need to be ready to examine their own teams, assess whether they are agile-ready and do their due diligence.

3. DevOps being part of agile - Just like Agile, DevOps drives changes in the culture of information technology to make way for improved and effective service delivery. In 2018, it will become even more difficult to separate the two practices. Now that the silo between Agile and DevOps will be breaking down, project managers will see Agile and DevOps and Agile jargon intermix. Even more interesting: job postings will become vaguer there are those who will be looking for this DevOps or that Agile development skill. Sometimes both. That means project managers will be forced to sponsor a bit of training in IT to understand both frameworks.

4. Increased application of the Internet of Things (IoT) and (AI) artificial intelligence project management - IoT and AI are proving to be a powerhouse of actionable information that is driving growth in various spheres of business. There are new assets emerging today that are designed for IoT. For example, builders are embedding sensors into the concrete while textile retailers are using sensors to track an individual piece of clothing in a retail store. What it means is artificial intelligence will increasingly be applied in project management software to start interpreting this data in the implementation of projects.

In 2018, there is likely to be affordable and commercially available AI-enabled and IoT- enabled stuff that will be applied in various industries including manufacturing, construction, and asset-intensive project management.

5. Expect more migraine-inducing culture wars - In the build-up to the 2016 US election, different businesses IT, marketing, among others started to institute proactive efforts to include the more diverse community in their workplaces. Today, this trend continues to trickle in the political climate and the business community as a whole. We are expecting more to come the broader cultural direction has gotten into full swing.

In 2018 and beyond, project managers need to take advantage of new community offerings about inclusiveness and diversity. They need to get ready for industry-level conflicts with regard to culture management that is with regard to their sexual orientation, age, ability, ethnicity, religion, and race, among others. They also need to manage conflicts that arise as a result of diversity and where possible learn from it and contribute to the growth of the business.


There is joy in successfully completing a project that was weighing you down. There is even more joy when your boss and stakeholders grin at the accomplishment. But, for you to achieve that, you need to make a good choice of PM. Such software will help you schedule, track and monitor every step along the journey of your project, manage to overcome challenges associated with resource management resources and accounting errors.

Also, you need to make note of the trends in PM technologies that will help you keep up with changing times, for improved efficiency.

Related Content: